Speaker 1: Helping leaders motivate their people to a higher level of
Speaker 1: performance through strong human relations, team building, and goalajieving. This
Speaker 1: is the seven Minute Leadership Podcast with your host Paul Fellovalido.
Speaker 2: Hello everyone, and welcome to the Seven Minute Leadership Podcast.
Speaker 2: It's episode two forty seven, and today I want to
Speaker 2: teach you something that separates good leaders from great leaders,
Speaker 2: and that's the ability to build and implement systems in
Speaker 2: your business. Too many leaders spend their time focusing only
Speaker 2: on strategy, big picture thinking, vision and goals. And while
Speaker 2: that's important, it's useless without the processes and systems in
Speaker 2: place to execute it. Think about this. If your business
Speaker 2: can't run without you constantly putting out fires, then you
Speaker 2: don't own a business. You own a full time job,
Speaker 2: and worse, it probably owns you. So today I'm going
Speaker 2: to break down why systems matter, how to create them,
Speaker 2: and how to ensure that they work. So, if you've
Speaker 2: ever read about companies that thrive for decades, you'll notice
Speaker 2: a common theme. They don't just have a vision, they
Speaker 2: have structured systems that ensure their success. Take McDonald's for example,
Speaker 2: they don't just sell hamburgers. They sold a system, one
Speaker 2: that ensured every hamburger was made the same way every time,
Speaker 2: no matter which location you visited, and the kitchen is
Speaker 2: mapped out with laser precision for optimization and efficiency. That's
Speaker 2: why McDonald's has over forty two thousand locations worldwide today.
Speaker 2: So here's the key takeaway. A business without a system
Speaker 2: is like a car without an engine. It doesn't matter
Speaker 2: where you want to go, you're not going to get there.
Speaker 2: So how do you build a system that works every system,
Speaker 2: no matter the industry? Three core elements A clear and
Speaker 2: repeatable process, Accountability, an automation or delegation. A clear and
Speaker 2: repeatable process. This means writing down, step by step how
Speaker 2: things are done. Accountability someone has to own it, maintain it,
Speaker 2: and improve it. An automation or delegation. If you're the
Speaker 2: only one who can execute it, you don't have a system.
Speaker 2: You have a bottleneck. So let's break that down further.
Speaker 2: Define the process. Pick one area in your business that
Speaker 2: causes the most stress or inefficiency. It could be onboarding
Speaker 2: new employees, responding to customer complaints, or handling payroll. Now
Speaker 2: document the process step by step. For example, if you
Speaker 2: run an ambulance service and you want to improve how
Speaker 2: new employees are trained. Your process might look like this.
Speaker 2: Day one orientation with HR, day two ride along with
Speaker 2: a senior medic. Days three through five shattoing shifts, week two,
Speaker 2: skills evaluation in week four, full review, and sign off.
Speaker 2: When you document a process like this, it comes repeatable
Speaker 2: and scalable. Next is a sign ownership, because a process
Speaker 2: without accountability is a wish, not a system. Every process
Speaker 2: needs an owner, someone responsible for making sure it's followed
Speaker 2: and improved. This is where many businesses fail. They create
Speaker 2: a system but don't assign responsibility, so it falls apart
Speaker 2: when things get busy. Make sure every process has a
Speaker 2: point person who's responsible for it running smoothly. Next is
Speaker 2: automate or delegate. A great system removes you from the
Speaker 2: day to day. If everything still requires your approval, then
Speaker 2: your system is broken. Look for ways to automate, use
Speaker 2: software to handle repetitive tasks, and delegate. Train others to
Speaker 2: take over key response onsibilities. For example, if you find
Speaker 2: yourself constantly dealing with scheduling conflicts, use an automated scheduling
Speaker 2: system where employees can swap shifts without needing your approval.
Speaker 2: The less time you spend on small tasks, the more
Speaker 2: time you have to lead and make sure your systems stick.
Speaker 2: So how do you make sure these systems actually work
Speaker 2: long term? Here's a three step formula. Number one, test it,
Speaker 2: run a small trial before rolling it out company wide.
Speaker 2: Number two train your team. If they don't understand it,
Speaker 2: they won't use it. And number three refine it. No
Speaker 2: system is perfect on day one, keep improving it. And
Speaker 2: one trick that works well is what I call the
Speaker 2: vacation test. Take a week off. If everything runs smoothly
Speaker 2: without you, your systems are strong. If you come back
Speaker 2: to a disaster, then you need better systems. So, at
Speaker 2: the end of the day, leadership isn't just about setting goals.
Speaker 2: It's about creating systems that make those goals a reality.
Speaker 2: If you want a business that runs efficiently, scales effortlessly,
Speaker 2: and doesn't require you to constantly put out fires, you
Speaker 2: need to focus on systems, not just strategy. So here's
Speaker 2: my challenge for you. Pick one area of your business
Speaker 2: this week, document the process, assign ownership an automat or
Speaker 2: delegate at least one step. If you do that, you're
Speaker 2: already on your way to leading a more efficient, scalable
Speaker 2: and stress free business. This has been the seven minute
Speaker 2: leadership podcast, and I thank you for listening.
Speaker 1: For more Paul Fell of Alito Podcasts, visit paulfellowalito dot
Speaker 1: com