WEBVTT

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Good morning, good morning, good
morning, and welcome, welcome, welcome.

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It is time now for community connection
and to do today we have an

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X Smith. How are you doing, young lady? Great? How are

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you doing? I'm doing okay.
What's going on down at the courthouse?

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Oh, I'm just kind of wanted
to talk about some stuff going on in

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our office. And you know our
office we do land records, We record

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documents, mortgages, deeds come in
the other side of the office. Is

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the bookkeeping side? So yet too
two for the price of one, that's

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correct. Yes're efficient, Yes we
are. We're very busy and have a

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great group of ladies that work for
me, so they take really good care

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of the office. Today, I
just kind of, you know, would

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like to talk about the land side. Let's do the land side, not

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the landslide, folks, and side
of the office, and go ahead,

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what are you got well, and
just kind of talk about, you know,

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how many documents we take in in
our office. Last year we took

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in eleven thousand documents. That's why. Yes, that is that is deeds,

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oil and gas and like said,
mortgages, and thirty six hundred of

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that was E recording, which is
Electronic filing allows abstractors different banks to e

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file and they do not have to
come in our office. They do not

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have to mail in anything. It
just comes in by way of you know,

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e filing. We file the documents
and they get it right away.

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Wow. That sounds quick and easy
and again a vision it is. And

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especially during the COVID period, it
just blew up. I mean we got

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you know, it just doubled the
documents coming in. It was a life

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changing you know for well for some
folks, I imagine, you know,

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it was like get her done or
get her done, and the only way

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to get her done was to learn
how to get on that computer and do

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it exactly exactly, had a process
with a lot of people going that way.

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Yes, wow, that is amazing
and one of those things that at

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first you might have a little trepidade, little little fear, but once you

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go through it, it's like nothing
that it's easy exactly. And also if

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we have to and the girls have
to work from home, and our software

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allows for us to you know,
take in documents at the home. If

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they have a computer at home,
we have a log in. So that's

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been really efficient for the office.
Just in case you never know. Indeed,

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now with this type of electronic software
that you use and what have you,

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comes in pretty handy. Folks don't
realize that you really do need to

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have a record of things. You
correct have to because if there's a dispute,

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no matter how minor, this pretty
much tells the tale of the tape.

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Correct. And also, you know
there's something that's been coming about is

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a land work land record alert system? Oh, tell us about that.

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Yeah, And we have Kelpro that's
located in Duncan. That's our software vendor.

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They have have a monitoring system that's
included with our software. Okaycounty Records

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dot com. If you go onto
their website you can sign up and this

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is a free monitoring system. What
you do is typing your name or your

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legal description, create a free account, click on the monitoring and sign up

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with an email. So anytime a
transaction is recorded in our office, you

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will get an email. And it
is from the time they sign up un

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till after. It's not anything previous. Wow, so this is really good.

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Yes, it is great, little
cracker, Yes, it is great.

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Little keeping everything up to up to
date and keep it nice and breath

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and that's correct. And now as
county clerks were mandated by state law to

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take in a document and we do
not police it. If it meets the

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state statutes of what's required on a
document, we have to take it.

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So if they're notified that, you
know, hey, this is not my

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document, this is not my deed, they need to go to the sheriff's

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office, you know, by a
police report, and then contact either an

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abstract or an attorney to handle this. We can't we can't take the document

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back out, but there is steps
to proceed. You're not there to enforce,

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you're there to pre career. That's
correct, record correct. And in

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Washington County, I believe there's just
maybe been a couple of incidents that's gone

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on, but I know, you
know, in other counties this has gone

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on, So I do know.
And the County Clerk's Association is trying to

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pass legislation to enforce you know,
the notary, making sure the notary is

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abidened by the law, and that
that did not get passed through, you

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know, last session. So we're
going to try again this year, you

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know, or I should say next
year. So we'll keep trying to make

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a little enforced. That would be
good because you know, you hear the

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term rubber stamp. Well, you
don't want that notary to be rubber state.

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That is correct. So if there's
some penalties, I it shdded tears

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some hopefully, yes, Oh gosh, well you know that kind of clears

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things up. You know what.
I remember not long ago we were talking

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about how you were taking credit cards. Yes, and for some folks that

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was a whole new deal. Yes, it was, and they're like,

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well, you don't need to check, you don't need the cashier's tax I

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can just do. Yeah, you
can just do on the plastic. You

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can. You've done this so that
it makes things easier for everyone. That's

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correct. Back in November twenty nineteen, we started the credit card system,

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that's right. Since then we have
changed companies which allows and the percentage rate

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is three point five. So on
a twenty dollars document, it's seventy cents

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versus our old company that we used
it was two dollars minimum per document recorded.

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So this saves the taxpayer some money
if they want to come in and

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charge, and we we get quite
a bit. Is some people kind of

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save their skin? Yes, it
does yes, yes. And also this

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new system that we got, it
allows for Apple pay, you know some

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of the Google pays things I don't
understand, but everyone else does exactly.

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Your staff knows it well. But
yeah, I don't use it, but

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probably will before too logs. Yes. And also I'm going to touch on

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the monitoring system monitoring. Yes,
if we could go back to that.

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If anybody wants to sign up for
that, feel free to contact the county

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Clerk's office our numbers nine eight three
three seven two eight for zero. The

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staff or myself can help step them
through, or they can come in the

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office and we will step them through
for a free sign up. Do you

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have anything on your website there it
did cut, Yes, we do.

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Start dot org. We're under your
tab that talks about the monitorings. Yes,

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it does. Yes, if you
go to the county clerk tab and

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it says little insert right there,
and then there's a little you can click

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on okay county records and sign up. Also, wow, that's great.

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How much does it cost? It's
free? Got free? Yes, yes,

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and it's included with the software,
so there's not an additional charge,

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which is very good too. Well, dang, you got to come by

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more often. Yeah, looks like
hearing stuff like that. Yes, Oh,

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my goodness sakes, they treating you
well down there, Yes they are.

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You're staying out of your way,
Yes they are. Now, we've

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got a great group of commissioners say
that, yeah, because they do.

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They care about everybody. They do. We're a budget board. We've been

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a budget board since I believe two
thousand and nine, and that has worked

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wonderfully. I've been you know,
before I was county clerk, I was

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first deputy, been in the office
since nineteen ninety and went to the meetings.

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Everybody's always worked well. And right
now we're in the process of,

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you know, working with our final
budget. We're getting the school budgets,

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which is a starting you know,
the for the taxes. There are steps

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that it takes to get to the
tax part where Melissa sends out the taxes

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so you get them, ready,
Melissa. Yeah, we get the school

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levies and yes, and then get
it to Todd, and then Todd gives

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the tax row to Melissa, and
Melissa sins everybody out, I gotta run

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that thing down the hall, don't
you. Yes, we do. Now,

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if anybody has any questions, again, you gave out a phone number.

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Can you repeat that for us?
Yeah, the number nine three seven

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two eight for zero in the website
and Okay County Records, no apologize.

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County Courthouse dot Org is where you
can go to the county clerks and there's

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a little answert right there. And
then the other website is Okaycounty Records dot

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com. Okay, so you have
no excuse not to get a hold of

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the correct Yes, I want to
thank you for being with us. Thank

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you for having me Toms great having
you